We are committed to protecting your privacy and confidentiality in accordance with the Australian Privacy Principles ('APPs'), Credit Reporting Privacy Code and Privacy Act 1988 (Cth) ('Privacy Act'), and it is one our prime responsibilities that any personal or sensitive information you provide to us is not used for any other purpose than that intended and expected by you. This statement outlines how we manage the personal information we hold about our clients and others. It applies to Findex Group Limited and its affiliated entities, including its related bodies corporate (as that term is defined under the Corporations Act 2001(Cth)) ('Findex').
We will only collect personal information about you when you have knowingly provided that information to us or authorised a third party to provide that information to us.
Personal information includes any information or opinion about an identified individual or an individual who can be reasonably identified from their information. The information or opinion will still be personal information whether it is true or not and regardless of whether we have kept a record of it.
We may ask for identification information. This information includes and is not limited to: name, address, contact details, date of birth and tax file number.
We may collect and hold additional personal information about you. This could include transaction information or making a record of queries or complaints a client makes and, if they make an insurance claim, collecting additional information to assess the claim.
The collection of sensitive information is restricted by the Privacy Act. This includes information about religion, racial or ethnic origin, political opinions, criminal record, and sexual orientation. It also includes health information and biometric information.
Generally, we only collect this sort of information if it is necessary to provide a specific product or service and you have consented to that collection. For example, we may collect health information about you to process a claim under an insurance policy or collect voice biometric information to verify identity or authorise transactions.
We may be unable to provide services if we do not have all the relevant information required to deliver such services.
The main reason we collect, use, hold and disclose personal information is to facilitate the provision of our service offerings. This includes:
We may also use information to comply with legislative or regulatory requirements in any jurisdiction, to prevent fraud, crime or other activity that may cause harm in relation to its products or services and to help run the business. We may also use information to tell you about products or services that we feel may be of interest to you.
We understand the importance of a holistic service offering, whereby clients can see their goals, needs and expectations being met. This approach encompasses:
We strive to maintain the relevance, reliability, accuracy, completeness and currency of the personal information we hold and to protect its privacy and security. Much of the information we hold about you will be stored electronically in secure data centres, which are located in Australia, and owned by either us or external service providers. This does not include third parties backing up or mirroring data in overseas jurisdictions. Some information we hold about you will be stored in paper files and these files may be held in secure offsite storage. We use a range of physical and electronic security measures to protect the security of the personal information they hold.
We take reasonable steps to destroy or permanently de-identify any personal information after it can no longer be used.
We may provide personal information about you to external organisations. This may include recipients which are located outside Australia, for example, a global financial institution whereby you have given us permission to make enquiries on your behalf.
To protect personal information, we enter into contracts with service providers that require them to comply with the Privacy Act. These contracts oblige them to only use the personal information we disclose to them for the specific role we ask them to perform.
We may also disclose your personal information to others where:
We will use personal information to offer you products and services we believe may interest you, but will not do so if you tell us not to. We may offer you products and services by various means, including mail, telephone, email, SMS or other electronic means, such as through social media or targeted advertising through our website.
We may also disclose your personal information to external companies who assist us to market our products and services to you, such as a mailing house.
If you do not wish to receive marketing offers from us, you must expressly require us not to do so.
We will collect information from you electronically, for instance through internet browsing, mobile or tablet applications.
Each time you visits one of our websites, we collect information about your use of the website, which may include the following:
We use technology called cookies whenever you visit our websites. Cookies are small pieces of information stored on your hard drive or in memory. Cookies can record information about your visits to the site, allowing it to remember them the next time you visit and provide a more meaningful experience. Cookies are designed so that they cannot be sent to another site, or be retrieved by any non-Findex site.
Under the Privacy Act, you have a right to seek access to information which we hold about you; although, there are some exceptions to this. You also have the right to ask us to correct information about you which is inaccurate, incomplete or out of date. To do so, you must contact us.
We do not charge for receiving a request for access to personal information or for complying with a correction request. We do however reserve the right to charge you for all reasonable costs and outgoings specifically incurred in meeting your request for information.
We welcome your questions and comments about privacy. If you have any concerns or complaints, please write to our Privacy Officer at Level 17 181 William Street, Melbourne VIC 3000.